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File a Freedom of Information Law (FOIL) request

What is FOIL?

The NYS Freedom of Information Law provides access to state and local government records. See the Committee on Open Government for more information.

Note: Many DMV records are available using the Request for DMV Records (MV-15). Check the MV-15 form carefully before you submit a FOIL request for DMV records. If the records you are requesting are available by using the MV-15, you will often receive them sooner by using this request method instead of submitting a FOIL request.

 

What DMV Records may I request under FOIL?

You may request any DMV records under FOIL, but certain records or parts of records can be withheld under Section 87(2) of the NYS Public Officers Law.

When you request DMV records under FOIL, DMV will send you an acknowledgment letter within 5 business days of the date your request is received. In most cases, the records will be made available within 20 business days from the date of the acknowledgment letter. In some cases, it may take longer than 20 business days to produce records under FOIL. If the records you requested cannot be provided to you within 20 business days, you will be notified of the date when the records will be available.

 

How do I make a FOIL request?

You must make your FOIL request in writing. To make a request under FOIL do one of the following

OR

  • write a letter that describes the records you seek (make sure you include your mailing address so the FOIL Office can respond by mail)

If the records you are requesting include personal information, be sure to include a photocopy of your driver license or other government issued photo ID card with your request (you may black out the picture). If the record you are requesting is not your own record, you must identify your permissible use for the record you are requesting. Permissible uses are listed on Page 2 of the MV-15F.

Send your request, form or letter, to the FOIL Office at

Records Access Officer
New York State Department of Motor Vehicles
FOIL Office
6 Empire State Plaza, Room 222
Albany, NY  12228

Please note, the FOIL office will respond to your FOIL request within 5 business days of receiving the request by either providing you with the record requested or by acknowledging receipt of your request. We will also provide a time frame for when you can expect to receive the record you requested.

 

Is there a fee for records I request under FOIL?

Yes. The law authorizes us to charge a $10.00 search fee to determine if the records you requested are available. Your payment of the search fee does not guarantee that you will receive the records that you requested. We cannot refund the search fee.

We will tell you if the records that you requested are available or not available. If the records you requested are available, you must pay a copy fee of $1.00 for each page. A page is a single sheet of paper, whether one-sided or two-sided.

You may pay the fees by credit card, or by a check or money order made payable to Commissioner of Motor Vehicles.

The FOIL office will not release the record you have requested until payment has been received in full.

 

When and where can I inspect copies of DMV records?

Records rarely can be produced on the same day that they are requested. Most DMV records are available within twenty (20) business days of the FOIL Office's written acknowledgment of your request. If a phone number was provided with your request, the FOIL office will call you when your records are ready to be inspected. Otherwise you will be notified by mail.

When the records you requested are ready to be inspected, you will need to come to the

Customer Service Counter
Room 136
Swan Street Building
Empire State Plaza
Albany, NY  12228

The Customer Service Counter is open 8:00am to 3:45pm, Monday through Friday, except state holidays.

 

How does an organization that is exempt from search and copy fees file a FOIL request by e-mail?

Only an organization that is exempt from the payment of DMV search and copy fees can submit a FOIL request by e-mail. Exempt organizations are government agencies; public officers, boards or bodies; volunteer fire companies; volunteer ambulance services; and legal aid bureaus or societies. Do not submit a FOIL request by email if you are not from an exempt organization.

To file a FOIL request by email:

Read the Request for DMV Records (MV-15) to determine if the records are available without a request under the FOIL.

If you decide that you are eligible to request the records under FOIL by email, make sure that your email is not blocked or protected and that you can receive email from the domain dmv.ny.gov

You can then either

OR

Do it by mail

You can make your FOIL request in writing to the DMV FOIL Office.

Use the Request for DMV Records (MV-15) or write a letter.

Send the form or letter to

Records Access Officer
New York State Department of Motor Vehicles
FOIL Office
6 Empire State Plaza, Room 222
Albany, NY  12228

For your convenience, many DMV PDF forms can be filled in online and then printed.