About
This is a list by subject matter of DMV records and is created, in accordance with Public Officer's Law section 87 (3) (c). It is not intended to be an exhaustive list of all records maintained or kept by DMV.
Information about the provisions of the Freedom of Information Law (FOIL) is available on the Committee on Open Government website.
A - D
Description of records: hearings regarding fatal crashes, chemical test refusals, dealerships, repair shops, inspection stations, persistent violators, and other non-moving violation infractions
Type of Record
- Case files
- Hearing recordings
- Transcripts
- Findings
The purpose of the Appeals Board is to review and evaluate all hearing officer determinations duly appealed under VTL §228; 15 NYCRR 155.1. The Appeals Board may affirm, reverse, or modify the initial determination of the hearing officer.
Description of records: program analysis and evaluation, forms design, data, and statistical services, and web design and performance.
Type of Record
- DMV statistics
- Program evaluation files
- Enhanced driver license (EDL) also known as WHTI
- REAL ID
Description of records: records pertaining to appeals of DMV Traffic Violation Bureau determinations (Vehicle and Traffic Law [VTL] Art 2-A), administrative determinations (VTL Articles 3-A, 12-A, and 17-A), and FOIL denials.
Type of Record
- Traffic Violations Bureau (TVB) appeals
- Administrative appeals
- Repair Shop Review Board appeals
- FOIL appeals
Description of records: audits of DMV programs and external use of DMV records
Type of Record
- Audit work papers and reports
Description of records: revenues, expenditures, and purchasing at DMV.
Type of Record
- Revenue reports
- Expenditure reports
- Budget documents
- Purchasing records
- Grants
Description of records: certification of bus drivers under Article 19-A of the Vehicle and Traffic Law.
Type of Record
- Article 19-A record reviews
- Article 19-A records
- Article 19-A, Special Requirements for Bus Drivers – Forms and information housed in the DMV Central Office
- Certified examiner records
- Bus driver re-exams
- Escort certification records
Description of records: operations of DMV call centers.
Type of Record
- Call Center records
Description of records: national record keeping on commercial and non-commercial drivers.
Type of Record
- Out-of-state convictions/withdrawals
- Out-of-state receipts of compliance
- CDLIS reports
- PDPS reports
Description of records: CDL policies, statutes, and regulations.
Type of Record
- CDL regulations
- CDL NY State Vehicle & Traffic Law
Description of records: media, press, publications, and public outreach.
Type of Record
- Brochures
- Photos
- Press releases
- Printed materials
- Show and exhibit records
- Video productions
Description of records: contractual obligations or agreements between the Department and third parties.
Type of Record
- Bids/Bidding
- Contract award documents
- Contract Reporter posting
- Contractual services
- Memorandums of Agreement or Understanding
- Procurement Lobbying Law documents
- MWBE reports
Description of records: letters between DMV and the public or certain audiences.
Type of Record
- Commissioner's correspondence
- Correspondence with the public
- Series memos
Description of records: reportable crashes occurring in New York State
Type of Record
- Crash reports (police and motorist)
- Fatal crash cases
Description of records: issuance of custom-designed and personalized license plates
Type of Record
- Offensive Plates list
- Official Plates list
Description of records: DMV issuing offices (offices that have public access counters and that conduct business related primarily to issuing driver licenses, registrations, and titles)
Type of Record
- Annual employee performance evaluations
- Attendance log book (call-ins, approved leave, etc.)
- Blank weekly schedule (Albany District Office form)
- Cash distribution sheet
- Computer outages
- Court appearances
- DFI log book (confiscated documents suspected of being fraudulent, FI-8s, etc.)
- Directions to Road Test Locations
- Directions to Swan St Office (Albany DO form)
- Distribution list
- Document Scanning Workstation records
- Emergency preparedness and evacuation
- Employee sign-in sheet
- Evacuation plans
- Field Operations compiled wait time reports
- Inventory reports
- Invoices/Receipts
- Kudos
- Letter of Permission Title/Lienholder
- Mail files
- Manual work
- Mismatched plates
- Monthly activity
- Monthly audit sheet
- MVLE work performance records
- Office incidents
- Parking records
- Postage report book
- Probation reports
- Processing centers – Drop off/Pick-up bulk work log, incoming mail log, list of authorized PSBs, Memorandums of Understanding
- Q-Matic reports ("take a number" system)
- Reconciliation activity
- Reconciliation records
- Records of theft/loss of state assets
- Regional Log Book (expedited transactions (police, legislative referrals, etc.)
- Reports for interlock and paperless transactions
- Signature samples
- State vehicle monthly user record
- Systematic Alien Verification for Entitlements (SAVE)
Description of records: issuance of suspension or revocation of a license or permit to operate a vehicle on public roads in New York State
Type of Record
- Closed correspondence
- DRA exception reports
- DRA credit card chargebacks
- Drug suspensions
- MV-134's
- Scofflaw orders on license
- Scofflaw orders on commercial registrations
- Abandoned vehicle suspensions
- Conditional/Restricted privilege batches
- Hardship privilege batches
- DDP completions/drops/re-entry letters
- Files on CDL test cheaters
Description of records: issuance, suspension, or revocation of a license or permit to operate a vehicle on public roads in New York, or concerning the issuance of an identification card that does not confer driver status
Type of Record
- Crash during a road test
- Application for license, permit, non-driver ID
- License/driving abstracts
- License suspensions/revocations
- On-Line Knowledge Testing applications (OKTA)
- Re-examination reports
- Re-exams based on reasonable grounds
- Requests for driver license review
- Road test results
Description of records: regulation of entities that offer point insurance reduction courses, driving instruction, and driver education
Type of Record
- Instructor applications
- Hearing/suspension/revocation cases
- Complaints
- Point-Insurance Reduction Program data
- Point-Insurance Reduction monitoring reports
- Pre-licensing course
- Driving school applications
- NYSED DTSE (driver traffic and safety education) applicant driving record reviews
F - L
Description of records: regulation of dealerships, repair shops, certified vehicle inspectors, scrap collectors, and other businesses regulated by DMV
Type of Record
- Certified Inspector and Body Damage estimators
- Facility cases
- Facility files
- Retail Certificates of Sale
- Dealer/transporter plate requests
Description of records: enforcement of motor vehicle laws by DMV
Type of Record
- Auto theft
- Facial recognition
- Fingerprinting of employees
- Fraudulent documents
- Fraudulent leases
- Fraudulent vehicle purchases
- ID theft (DMV related)
- Investigations
Description of records: providing proof of insurance coverage needed to operate a motor vehicle in New York State
Type of Record
- Department of Taxation suspensions
- Insurance Information and Enforcement System (IIES) processing – submitted document
- IIES metrics reports
- Insurance company contacts
- Judgment cases
- Request for insurance information (Crashes)
- Resolution and Power of Attorney (FS-13) filings
- Revocation cases
- Self-insurance applications
- Truck mileage tax suspensions
- Uninsured crash cases
- Uninsured operation cases
- WISE processing reports
Description of records: Public and non-public use forms and publications related to DMV transactions, policy, and procedure
Type of Record
- Non-public use forms
- Public use forms
- Publications
- Pamphlets and brochures
Description of records: awards of federal highway safety grant funds to local, state, and not-for-profit agencies for projects to improve highway safety and reduce deaths and serious injuries due to crashes
Type of Record
- Data reports
- Grants
- Highway safety programs
- Special traffic options program for driving while intoxicated
Description of records: application for an endorsement to operate a vehicle containing hazardous material
Type of Record
- HAZMAT applications
- Fingerprint/Hazmat (record of all fingerprints performed for Hazmat applicants)
- Record of convictions/Transportation Security Administration Record of Response
Description of records: staffing the Department of Motor Vehicles
Type of Record
- Civil Service exam files
- Classification files
- Copies of approved additional employment
- Counseling/Discipline
- Health insurance files
- Inactive employee history files
- LATS time cards
- Leave/separation files
- List canvass files
- Medical documentation files
- Payroll files
- Performance reviews
- Personal employee files
- Recruitment files
- Reports of Workplace Accidents
- Seniority list
- Staffing files
- Temporary document file
- Time card files
- Transfer request
- Unsatisfactory performance appeals files
- Vacation request form
- Work received
- Work schedule
- Workers' compensation files
Description of records: Program that provides education and rehabilitative services to people convicted of alcohol/drug-related driving violations
Type of Record
- Impaired Driver Program (IDP) program application
- Instructor applications
- Fiscal reports
- Enrollment reports
- Classroom inspection reports
- Out-of-state equivalent program participation status
Description of records: promotion of efficient and effective operations and compliance with laws, regulations, contracts, and management directives
Type of Record
- Internal control assessment feedback documents
- Internal control self-assessment forms
- Internal control survey forms
- Annual internal control certification (prepared for the Division of the Budget)
Description of records: registration reciprocity agreement among the continental United States and Canadian provinces which provides payment of license fees on the basis of total distance operated in all jurisdictions
Type of Record
- IRB (International Registration Bureau) account folder
- Customer log
- IRB transactions – Record of Clearinghouse transactions
Description of records: collective bargaining agreements between DMV management and union-represented employees
Type of Record
- Negotiations
- Counseling/Discipline
- Discrimination complaints (Both internal and State Division of Human Rights and Equal Employment Opportunity Commission)
- Employee threats
- Reasonable accommodations grievances
- Health and safety
- Workplace violence
Description of records: legal documents and records related to administrative or court proceedings
Type of Record
- Bankruptcy
- Commissioner's Regulations
- History files for certain chapters/vetoes
- History files for certain departments
- Litigation
- Miscellaneous project documents, reports, and manuals
- Office correspondence
M - V
Description of records: maintenance of DMV-occupied buildings
Type of Record
- Layouts for DMV offices in NY State owned buildings
- Lease documents
- Office correspondence
- Swan Street building records
- Vendor files
Description of records: issuance of suspensions/revocations due to low vision, and/or medical issues
Type of Record
- Medical cases
- Low vision cases
- Tinted window cases
Description of records: monthly reports from various DMV offices
Type of Record
- Monthly reports from each office
Description of records: FOIL requests, records management
Type of Record
- Freedom of Information Law (FOIL) requests
- Subject matter list
Description of records: regulation of Rideshare / TNC (Transportation Network Company) companies
Type of Record
- Transportation Network Company license application (TNC-1)
- Certificate of Group Insurance Policy
- Proof of Authorization to conduct business in New York
- Sample trade dress/company insignia
Description of records: scheduling and conducting of road or skills tests
Type of Record
- Crash during a road test
- Road test results
Type of Record
- Affirmative action
- Americans with Disabilities Act (ADA)
- Automatic External Defibrillator (AED)
- Health and safety
- Sexual harassment prevention
- Training - general
Description of records: files maintained by various offices regarding the subjects of their work
Type of Record
- Subject matter or program files (e.g., Human Resources, Program Analysis, Budget)
Description of records: issuance and disposition of non-criminal traffic tickets in New York City
Type of Record
- Affidavits in lieu of appearance/Statements in place of appearance
- Traffic infraction tickets issued in NYC
- Daily Transaction Listings (DTLs)
- Dispositions
- Evidence/exhibits
- Hearing recordings
- Reconciliation records
- Returned checks
- Scofflaws
- Transaction receipts
Description of records: issuance and disposition of traffic tickets in city or town courts outside of the Administrative Adjudication region
Type of Record
- Arrests
- Dispositions
- Convictions (in-state and out-of-state)
- Pending Prosecution Orders
- Scofflaws
Description of records: safety and emissions inspection of registered vehicles
Type of Record
- Vehicle inspection records
Description of records: vehicle ownership
Type of Record
- TST (Title) surrenders
- Titling of a vehicle
Description of records: records pertaining to the registration of a vehicle to operate on public roads in New York State
Type of Record
- Temporary Certificate of Registration (MV-53)
- Temporary dealer registrations
- Registration of a vehicle
- Suspensions/revocations